Planning Services

🌿 Full Wedding Planning & Design

Creating a wedding in Italy is more than selecting a venue and coordinating suppliers — it’s crafting an atmosphere that feels meaningful, elegant and unmistakably yours.
Our Full Wedding Planning & Design service is a complete, guided journey where we take your ideas, your story and your aesthetic preferences, and transform them into a beautifully cohesive celebration.

We begin by understanding the emotional tone you want for your day — intimate, romantic, timeless, modern, luxurious or effortless-chic. From there, we craft a full creative direction: floral vision, décor identity, lighting mood, tablescape style, colour palette, textures, ceremony atmosphere and reception ambience.

Styling & Layout Plan for Ceremony and Reception

As part of your full design experience, we create a detailed styling and layout plan for both the ceremony and the reception.
This includes:
• Ceremony layout: aisle design, seating flow, focal point creation, backdrop architecture, florals and décor
• Reception layout: table arrangement, guest flow, lighting design, stage placement, bar positioning, lounge areas and special features
• Atmosphere design: the visual and emotional balance between light, movement, rhythm and space
• Styling direction: everything from florals to textiles, props, stationery, lighting, centrepieces and decorative elements

These plans ensure that every space feels intentional, harmonious and aligned with the overall vision — turning your wedding into a multi-sensory experience where every detail has meaning.

A Guided Journey, Start to Finish
Throughout the planning process, we manage communication with all vendors, refine timelines, structure logistics, guide decisions and protect your vision from stress or overwhelm.
From the very first idea to the final sparkler moment, we’re by your side — shaping a celebration that flows beautifully and feels uniquely yours.

📍 Venue Scouting & Selection — Finding Your Perfect Setting

Choosing a wedding venue from another country is exciting, but often overwhelming. Italy offers breathtaking villas, estates, vineyards and historical spaces — but understanding the differences, logistics and suitability requires expertise.

We curate a shortlist of venues that truly match your vision, budget, guest count and atmosphere.
For each location, we provide detailed insights:
• real capacities
• flow of the event
• weather-safe plans
• ceremony angles
• lighting potential
• restrictions
• timing and logistics

When needed, we visit the venues on your behalf, gather updated visual material, speak with the managers and ensure there are no hidden surprises.

The result:
You choose with confidence — knowing the space aligns perfectly with your dream.

👰 Wedding Day Coordination

On your wedding day, you deserve to be fully present.
Sofia personally oversees your entire planning journey — and on the wedding day, she ensures every moment unfolds exactly as intended.

Supporting her, two experienced IWE planners manage logistics, vendors, guest flow, timing transitions, styling checks and all the behind-the-scenes coordination that makes the day feel effortless.
You celebrate.
We take care of everything else.

📸 Photography & Videography by Light & Dreams Studio

📸 Photography & Videography by Light & Dreams Studio

Your wedding day is a collection of moments that will never happen again — a delicate mix of emotion, beauty, atmosphere and human connection. Preserving those moments with authenticity is not just important… it’s essential.

This is why we collaborate exclusively with Light & Dreams Studio, our sister brand and one of the most respected names in Italian destination wedding photography and videography.

A Storytelling Approach Rooted in Emotion

Light & Dreams is built on a simple idea:
the most powerful images are the ones that feel true.

Their style blends fine-art elegance with real, unscripted photojournalism — capturing the beauty of your day as it naturally unfolds:
• the quiet moments between the two of you,
• the emotion in your parents’ eyes,
• the spontaneous laughter of your guests,
• the tiny details you chose with care,
• the breathtaking atmosphere of Italy surrounding everything.

Nothing forced, nothing stiff — just honest, cinematic storytelling that allows you to relive your day exactly as it felt.

Seamless Integration with Your Planning Team

Because Light & Dreams works hand-in-hand with Italy Wedding Experience, you receive a uniquely coordinated experience:
• optimised timelines for perfect lighting
• unified artistic direction
• aligned communication between planners and creatives
• consistent aesthetic vision across the entire event
• faster decision-making and flawless execution on the day

This synergy ensures that every detail of your wedding — from layout design to ceremony timing — is shaped to enhance the imagery and the emotional rhythm of your story.

Film & Photography Crafted With Heart

Your video is not just a “wedding film.”
It’s a cinematic narrative, edited with care, music and pacing that reflect your personality and the feeling of your day.

Your photographs are not simply pictures —
they become heirlooms: timeless, elegant, filled with soul.

From getting ready to the dance floor, from gentle portraits to powerful documentary moments, Light & Dreams captures everything with sensitivity and artistry.

Exclusive Benefits for IWE Couples

As part of our shared creative philosophy, couples working with Italy Wedding Experience receive:
• priority booking
• exclusive package options
• integrated planning & photo/video coordination
• a unified visual and stylistic approach
• a smoother, more effortless experience on the wedding day

This partnership ensures that your memories are not just documented —
they are elevated, curated and preserved with the highest level of emotion and artistry.

Because Your Love Story Deserves to Be Told Beautifully

Years from now, when you revisit your photographs and films, you should feel exactly what you felt in that moment: joy, intimacy, wonder, connection.

With Light & Dreams, your memories become more than images.
They become treasures.

🤝 Vendor Selection & Coordination

Italy is home to outstanding professionals — and the right team can elevate your wedding from beautiful to extraordinary.
We identify the best matches for your style, needs and budget, introduce you to trusted vendors, and manage all communication: timelines, logistics, expectations and creative alignment.

You never need to chase information or coordinate alone.
Every provider works in perfect synergy, guided by our direction.

🍕 Welcome Party & Farewell Brunch Design

Your wedding weekend is a story — and these moments set the tone and close the narrative.

Whether you’re dreaming of a rustic pizza night or a refined brunch overlooking the hills, we design the concept, coordinate the suppliers, manage logistics and ensure every event feels connected to the wedding’s overall aesthetic.

Warm, joyful and unforgettable.

📋 Timeline, Budget & Guest Management

Behind every seamless wedding is a structure built with precision.
We design a master timeline that balances the emotion, pacing and comfort of each moment, coordinating every vendor, guest movement and transition.

For the budget, we guide you toward meaningful choices, avoiding unnecessary costs while ensuring each investment creates value.
Everything remains transparent and under control.

Your guests, meanwhile, receive warm and organised support — from pre-arrival information to in-person guidance — so they feel welcomed, relaxed and taken care of throughout the experience.

📑 Contract Review & Negotiation

Wedding contracts in Italy can be complex or structured differently from what international couples are used to.
We meticulously review every clause, ensuring transparency, fairness and full understanding before you sign.

Our negotiation support covers:
• terms and pricing
• deposits and payment schedule
• cancellation policies
• service inclusions
• logistical responsibilities
• timing requirements
• setup and breakdown conditions

We advocate for you to ensure you receive the best possible terms — always protecting your interests, your investment and your peace of mind.

🍽️ Menu Advisory — Curated Dining Experience

A personalised service where our culinary advisor guides you through the entire menu-selection journey, helping you build a dining experience that matches your tastes, your personality, and the atmosphere you want to create.

What’s included
• Dedicated call to understand your tastes, preferences, allergies and requirements
• Definition of your event’s dining identity:
– traditional Italian wedding menu
– refined Italian cuisine with a modern touch
– Italian-international fusion
– luxury gourmet experience
• Creation of 2–3 fully customised menu proposals, including:
– aperitif & canapés
– first courses
– main courses
– vegetarian/vegan options
– late-night snacks
– desserts & wedding cake
• Recommendation of the best catering partner for your needs, selected from Italy’s top providers
• Direct coordination with the catering, including:
– menu updates
– adjustments based on your feedback
– full organisation of the tasting
• Assistance with the final menu choice, leaving you only with the pleasure of tasting it.

In other words:
you tell us what you love — and we build your perfect menu.
No stress, no confusion.
Just an unforgettable culinary experience for you and your guests.

Guest Accommodation Assistance (Onsite Only) — What This Service Includes

This service is designed to help you manage all guest-related accommodation details when your wedding venue also provides rooms or suites onsite.

Many couples find it stressful to coordinate who stays where, how rooms are assigned, and how to communicate check-in/check-out information.
With this service, we take full care of everything on your behalf.

Here’s exactly what we do:

🏨 1. Room Allocation & Guest List Management
We collect your guest list, understand your priorities (families, VIP guests, elderly guests, friends etc.), and organize a clear and efficient room distribution that works perfectly for your group and for the venue.

🗂️ 2. Communication With the Venue
We speak directly with the venue regarding:
• room availability
• guest numbers
• special requests
• upgrades
• early arrivals/late departures
• room blocks
• last-minute changes
• check-in procedures

You don’t need to manage any of this.

💌 3. Guest Welcome Information
We prepare the correct information for your guests, including check-in details, parking instructions, room numbers (if applicable), and practical tips so everyone arrives smoothly and confidently.

🔄 4. Handling Last-Minute Adjustments
Guest changes? Someone arriving later? A room swap needed?
We take care of it directly with the venue to avoid stress for you.

🤝 5. A Smooth Arrival Experience
Our goal is to make sure every guest feels welcomed and looked after the moment they arrive at the venue — without confusion, delays or pressure on you.

🚐 Guest Transport & Hospitality

Guest logistics can be one of the most stressful aspects of a destination wedding.
We handle the entire movement ecosystem: airport arrivals, shuttle planning, coordination of transfers and real-time supervision.

A dedicated hostess from our team manages bookings, guest lists, pick-ups and return journeys, and accompanies your guests during the transfers to ensure comfort, clarity and a seamless experience.

Your guests feel guided, welcomed and cared for — from the moment they land to the moment they return home.

📜 Legal Paperwork Support — Your Ceremony, Made Simple

Planning a legal wedding ceremony in Italy from abroad can feel overwhelming — forms, translations, appointments, sworn declarations, timelines and local regulations vary from town to town.
Our role is to remove every layer of stress and turn the process into something smooth, clear and perfectly guided.

We begin by understanding your specific circumstances (nationality, residency, previous marital status, embassy requirements) and then prepare a personalised roadmap for your legal process.
No confusion, no contradictory information — just a step-by-step structure tailored to your case.

What we handle for you
• identification of all required documents
• coordination with your consulate/embassy
• sworn declarations & apostilles
• certified translations
• booking of appointments at the Town Hall
• communication with the registrar
• timeline management to ensure all deadlines are met
• ceremony logistics, witnesses and procedures

Throughout the entire process, we anticipate your needs, verify every detail, and protect you from last-minute complications.

Your only task?
Follow our guidance and arrive in Italy ready to enjoy the moment.

A legal ceremony should feel meaningful — not bureaucratic.
We make sure of it.

📝 Menu Printing & Wedding Favors — Designed With Thoughtfulness & Style

The small details are often the ones your guests remember most: the elegance of a printed menu, the care behind a personalised gift, the harmony between colours, textures and atmosphere.

Our Menu Printing & Wedding Favors service ensures these elements aren’t just “extras,” but refined touches that complete your wedding style with intention and beauty.

Menu Design

We create a bespoke menu layout aligned with your colour palette, stationery suite and décor vision.
From paper selection to typography, from layout to printing quality, every element is curated to enhance the aesthetic of your tablescape and the overall ambience of your reception.

Wedding Favors

Instead of generic items, we help you choose meaningful, high-quality gifts that reflect your personality and the spirit of your celebration.
We source, propose and coordinate artisanal or bespoke options — Italian olive oil, handmade ceramics, custom candles, regional treats, personalised items, or something symbolic to your love story.

Logistics & Presentation
• design coordination
• production & printing management
• delivery check and quality control
• on-site setup
• styling integration with florals, tableware and lighting

What guests see on the table should feel thoughtful, elegant and perfectly in harmony with your wedding aesthetic.

With this service, the finishing touches become a signature part of your celebration — something people notice, appreciate and remember.